Understanding the College’s Public Register

What is the public register?

The public register contains information that is collected and maintained about all physiotherapists and physiotherapy professional corporations in Ontario that has been deemed to be available to the public through the Regulated Health Professions Act and the College by-laws.

Register Description

There are two sections of the public register—the first contains information about all physiotherapists in Ontario. The second section contains information about professional corporations, which are a special type of corporation owned by physiotherapists.

Physiotherapist Register

The register contains the following information about all physiotherapists registered with the College:
• Name
• Registration number
• Initial registration date
• Registration expiry date (current or most recent)
• Description of the current or most recent Certificate of Registration
• Registration status
• Deceased Date (if applicable)
• Other Information that has been deemed to be public
• Current employment information
• Language fluency
• Former names
• Educational history
• Professional conduct
• Professional corporations in which the physiotherapist is a director or shareholder
• Certificate history

Name

This section displays the physiotherapist’s name as it appears on the register. Physiotherapists should not be practising under any name other than what is displayed on the register.

Registration Number

The registration number is the number that the College issues to a physiotherapist in order for them to be able to demonstrate that they are registered with the College. This number does not change.

Initial Registration Date

This is the date that the physiotherapist first became registered with the College. It does not mean that the physiotherapist has been consistently registered since that date. The physiotherapist’s history of registration is available from the certificate history section.

Registration Expiry

Registration expiry is the date that the physiotherapist’s current (or most recent) certificate of registration expires.

Certificate of Registration

This section indicates the type of registration that is held by the physiotherapist. This section and the certificate history will indicate one of the following types of registration: Independent Practice, Academic Practice, Inactive, Provisional Practice, Supervised Practice, Teaching Practice, Courtesy and Retired.

Independent Practice is the general registration category. A physiotherapist holding an Independent Practice certificate is eligible to practise independently in any area of physiotherapy practice in which they are competent to do so.

Independent Practice 4M is the independent practice category that has been selected by the registrant for four months instead of the entire year.

Academic Practice is no longer in use. It was for physiotherapists who were employed at an Ontario university in a physiotherapy program. These physiotherapists could only practise physiotherapy within the requirements of their role at the university.

Inactive is no longer in use. It was for physiotherapists who were not currently practising physiotherapy in Ontario. For example, those individuals may have been practising physiotherapy outside of Ontario, on a leave of absence, or working in another profession.

Provisional Practice is for individuals who have completed their physiotherapy education, successfully completed the written component of the Physiotherapy Competency Examination and are registered for the next available clinical component of the Physiotherapy Competency Examination. These individuals must use the title of Physiotherapy Resident. Physiotherapy Residents can practise within the full scope of practice of physiotherapy, however, they must be monitored by a physiotherapist holding an Independent Practice certificate.

Provisional Practice with Restrictions is for individuals who have completed their physiotherapy education, successfully completed the written component of the Physiotherapy Competency Examination and are registered for the next available clinical component of the Physiotherapy Competency Examination. These individuals either did not attempt the clinical exam as scheduled or were not successful at the first attempt. This individual must use the title of Physiotherapy Resident. Physiotherapy Residents can practise within the full scope of practice of physiotherapy, however, they must be supervised by a physiotherapist holding an Independent Practice certificate.

Supervised Practice is no longer in use and has been replaced by Provisional Practice. Supervised Practice had the same conditions as Provisional Practice with the addition of mandatory onsite supervision.

Teaching Practice is no longer in use and has been replaced by Courtesy Registration It was for registered physiotherapists from another province or country who were coming to teach a short-term course in Ontario. Teaching Practice certificates are valid for a maximum of ten days at a time.

Retired Status is no longer in use and was for physiotherapists who have retired from the profession and were no longer practising physiotherapy, but wished to remain affiliated with the College.

Courtesy Registration is for registered physiotherapists/physical therapists from another jurisdiction who are coming to Ontario to teach a course, take a course, participate in a research project or a special event. Courtesy Registration is valid up to 30 days at a time.

Registration Status

The registration status indicates whether a physiotherapist is currently registered with the College. Registered Initial or Registered Renewal indicates that a physiotherapist holds current registration. If the physiotherapist is not currently registered to practice in Ontario then the status will be one of the following: Resigned, Expired, Revoked, Suspended for Non-Payment, Suspended for Discipline, Suspended for Fitness to Practise or Deceased.

Resigned is when the physiotherapist has notified the College that they no longer wish to hold a certificate of registration to practise as a physiotherapist in Ontario.

Expired is when the physiotherapist held a time-limited certificate of registration and the certificate is no longer valid after the expiry date.

Revoked is when the College determined that the registrant can no longer hold a certificate of registration and the certificate was removed by the College.

Suspended for Non-payment is an administrative suspension that occurs when a physiotherapist fails to renew their certificate of registration or formally resign from the College.

Suspended for Discipline is when a certificate has been suspended as part of a disciplinary finding.

Suspended for Fitness to practise is when a certificate of registration is suspended as part of a finding related to a physiotherapist’s capacity to practise physiotherapy.

Deceased will be the status shown when the College has been notified that the physiotherapist is deceased.

Deceased Date

A deceased date will be included if the College has been notified that a physiotherapist is deceased.

Other Information

If there is any additional information about the physiotherapist that has been deemed to be public information, other than what is normally included on the public register, it will be recorded in this section. For example, if a Committee of the College has deemed that additional information about a physiotherapist appear on the register it would be included in this section.

Current Employment Information

All current employment information for a physiotherapist will be provided on the public register. The name of the employment site will be shown. The Address and Business Phone number of the employment site is available, as is information about the physiotherapist’s practice including:
• area of practice, which lists the specific areas that a physiotherapist works in;
for example, orthopedics or neurology
• patient population, which indicates whether the physiotherapist works with adult,
geriatric, pediatric patients or patients of all ages

Language Fluency

This section indicates all languages in which the physiotherapist is capable of providing patient care.

Former Names

This section indicates all the previous last names in which the physiotherapist was registered under or completed their physiotherapy education under, if the physiotherapist has any former names.

Educational History

This section contains the name of the educational institution and the year in which the individual completed the educational credential that qualified the physiotherapist for registration with the College.

Professional Conduct

This section contains any information about previous findings as a result of a hearing, a summary of the hearing details and any information about additional terms, conditions or limitations that are a result of professional conduct issues.

Searching the Public Register

You can search for a physiotherapist by registration number, last name or first name; or a combination of this information. If searching by the physiotherapist’s name, at least 2 letters must be included in the first and/or last name fields. If you are unable to locate the physiotherapist that you are searching for please contact Grace Wong at gwong@collegept.org or 416-591-3828 or 1-800-583-5885 ext. 246 for further assistance.

Professional Corporations

This section includes a list of all physiotherapy professional corporations of which the physiotherapist is a shareholder or director. Professional Corporations are a distinct type of corporation as defined in legislation; only physiotherapists may own shares and be a director of a physiotherapy professional corporation.

Certificate History

This section includes the history of the certificates of registration held by a physiotherapist. The information available also indicates the type of certificate of registration that was held, the dates of registration and includes a note about any terms, conditions or limitations on the certificate of registration that are a result of a decision made by a Committee of the College and information about any other status changes.

Professional Corporations Register

This section contains a listing of all current and former professional corporations that have been registered with the College.
The listings contain the following information about each professional corporation:
• Certificate of Authorization number
• Corporation Name
• Business Address
• Contact information: corporate phone number, fax number and email address
• Initial registration date of the corporation
• Expiry date of the current or most recent Certificate of Authorization
• Status of the Corporation’s Certificate of Authorization
• A description of the activities conducted by the corporation
• A list of the facilities associated with the professional corporation
• A list of all of the corporation’s current directors and shareholders

Status

The registration status indicates whether a professional corporation is currently registered with the College. Active status indicates that a professional corporation is currently registered with a valid Certificate of Authorization from the College. When a professional corporation no longer holds a valid Certificate of Authorization, the status will be one of the following: Expired, Dissolved, Merged or Revoked.

Professional Corporation

For more information about professional corporations, please review the Professional Incorporation Guide located on the College’s website or contact Grace Wong at gwong@collegept.org.

Rosters

Effective February 1, 2012, physiotherapists must roster to perform authorized activities. A list of the authorized activities that the registrant has rostered for are displayed.

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