When the Registration Committee Reviews an Application

  • Why is my application being referred to the Registration Committee?

    Applications are referred to the Registration Committee if the College’s Registrar believes that the applicant may not meet the registration requirements.

  • What are the Registration requirements?

    The registration requirements are in the College’s General Regulation Part III: Registration. Scroll to Part III. Should you have additional questions, don’t hesitate to contact the Registration team at registration@collegept.org

  • What is the role of the Registration Committee?

    The Registration Committee is made up of physiotherapists and members of the public who have been selected by the Government of Ontario to represent the public.

    The Committee’s role is outlined in the Health Professions Procedural Code, which is part 2 of the Regulated Health Professions Act.

    The Committee’s key role is to review registration applications that do not meet the registration requirements. The Registration Committee reviews available information and decides whether the applicant should be issued a Certificate of Registration and if any terms, conditions or limitations are required on the person’s Certificate.

  • How often does the Registration Committee meet?

    The Registration Committee meets when a file is ready to be reviewed. It does not have a set schedule.

  • What is the process that is followed when my application is referred to the Committee?

    After the College’s Registrar determines that an application needs to be referred to the Registration Committee, the applicant is contacted and informed that their application has been referred to the Committee for review. They are then provided with all of the necessary details in regards to timing, process and options.

    The applicant is given a copy of all of the information that the Committee will be reviewing.

    At this point, the person applying is given three choices:

    1. They can continue with the Committee review process.
    2. They can continue with the Committee review process and provide additional information to the Committee. They will be given 30 days to make additional submissions to the College.
    3. They can decide that they no longer wish to continue with the application.

    If the next Committee meeting date is known and is within 30 days, the applicant will be told that they have an opportunity to have their application reviewed at an earlier meeting (although 30 days has not passed). An applicant must notify the College in writing if they would like to waive their 30-day submission period.

    The Committee’s decision will be issued in writing as soon as possible after the meeting has occurred. The College aims to issue all decisions within 30 days of the Registration Committee meeting. 

    The Registration team is available to answer any questions about the process. You can reach them at registration@collegept.org or at 1-800-583-5885 ext. 222.

  • Can I make a presentation to the Registration Committee to support my case?

    The Registration Committee only reviews files. Applicants are not permitted to attend the Committee meeting in person. They are encouraged to provide any helpful additional information before the meeting in a written format.

  • What kind of information can I provide to the Registration Committee to support my case?

    It is helpful that the Committee clearly understands the circumstances surrounding an application. A written letter is often helpful. Additional information or evidence to support the application can assist the Committee in its decision making.

  • What decisions can the Registration Committee make?

    The Committee has different options to manage a registration application. They can:

    1. Direct the Registrar to issue a Certificate of Registration.
    2. Direct the Registrar to issue a Certificate of Registration if the applicant successfully completes examinations or is approved by the Committee.
    3. Direct the Registrar to issue a Certificate of Registration if the applicant successfully completes additional training specified by the Committee.
    4. Direct the Registrar to impose specified terms, conditions and limitations on the applicant’s Certificate of Registration.
    5. Direct the Registrar to refuse to issue a Certificate of Registration.
  • What can I do if I do not agree with Registration Committee’s decision?

    Applicants can request a review of the Committee’s decision by the Health Professions Appeal and Review Board. Applicants are provided with information about the review process when they are issued the Committee’s formal decision.

  • What kinds of cases does the Health Professions Appeal and Review Board consider?

    You can learn more about the types of cases the Board considers and the outcomes on the CanLII website. CanLII is a database of legal decisions.